"Running"

Investors Conference

Where: The Phoenician Resort

When: 10/09

· Assembled 600+ welcome packets for top CEOs
· “Runner” for San Francisco Destination Management Company employees (Starbucks, Office Max, CVS, Footlocker)
· Reprinted name badges and directed attendees around the conference.

National Association of Bond Lawyers Conference

National Association of Bond Lawyers Conference

Where: Sheraton Downtown Phoenix

When: 10/09
· Registration/Hospitality desk for the 34th Bond Attorney’s Workshop
· Handed out name badges and gift bags
· Directed attendees to conference rooms

During this event we worked with the meeting planning company who only plans the NABL Conferences. This year they were in Phoenix, AZ for 2 days. I worked with the meeting planning ladies, a team of 4, and got to see their work styles. The main lady who was in charge of the team was quite a surprise. She seemed to be really stressed out and took her frusterations out on her team. All of the other ladies were terrified of her and felt like they couldn't get anything done without getting yelled at. On the other hand, the lady was nice to Josh, Troy and Me, the Wingteam staff for the event. We helped out as much as possible but found it was hard to take direction from her because we didn't want to upset her either.

Impact4Goods

Impact4Goods

Where: Sheraton Wild Horse Pass

When: 12/09

• “Ambassadors of Fun” for a team building event who are promoting Corporate Social Responsibility.
• Assisted group with playing the games (Jenga, character match, book racing and Scrabble), cheering them on, keeping track of time, building a bookshelf and creating handprints, greeting and encouraging corporate professionals.
• The pharmaceutical company was paired up with Boys and Girls Club of Greater Phoenix. About 20 kids from the club came into the conference room where they helped put together hundreds of bags of take home, perishable foods and books, helped assemble the book shelves that each team was putting together, and cutting and coloring their hand prints with labeled children's books which were taped to the finished book shelves.

I really enjoyed working this event because the meeting planning company did an excellent job with the events, the orginization of the pharmaceutical company and Wingteam staff. Overall, the idea of Impact4Goods creating team building workshops for corporate groups is really exciting to me. They were based out of Washington DC and New Jersey, but possibly looking to expand their offices into Phoenix. I will keep in touch with them through Wingteam or through my own personal networking skills.

Ben Franklin Institute

During my internship with Wingteam, I am spending approx. 20 hours a week with the Ben Franklin Institute, the Summit for Clinical Excellence. They are a meeting planning company producing 4-6 conferences a year throughout the country for professionals in the behavioral health industry (Psychologists, Marriage and Family Therapists, Addiction Counselors, Social Workers, Educators, Nurses, etc.) Each summit offers up to 24 CEU's. I am mainly working as Judi Beshella's assistant. Several of the things I've been working on is registering attendees and sponsors via the phone and submitting registration information into a Microsoft Access program. I then process their payments and send out confirmation letters. Each summit has a different itinerary with specific speakers, topics, dates, locations, etc. For the San Diego Summit (Oct. 1-4) and the Scottsdale Summit (Oct. 22-25) I have been updating the attendee/speaker handout primer, confirming summit sponsors and volunteers, updating emails and requests, and working on marketing strategies to increase the attendance. When BFI sets up their four day conferences, they also bring along a bookstore of the speakers books as well as general books. I have been in charge of the bookstore inventory for incoming and outgoing shipments. The week prior to the summit in San Diego, I packaged up a total of 46 boxes, weighing them, keeping track of their content inside, and finalizing them with UPS labels so they can travel to the Catamaran Resort and Spa, the host venue for the San Diego Summit. I was sad that I could not have traveled with BFI to San Diego and execute this conference especially because I have been doing so much work in the office, but am looking forward to being a part of the Scottsdale Summit during the end of October.

Phoenix Convention Center: Camelback Differences

Site Visit: W

Panasonic Toughbook

During August 11-14, Southwest Conference Planners, the inhouse DMC for the JW Marriott Camelback Inn, was hired to work with Event Service Providers, a meeting planning company located in Chandler. The client was Panasonic with approx. 300 attendees. There was a mix of Panasonic Toughbook employees, vendors and sponsors. Tuesday, August 11th was the main day for guest arrivals. Between three staff, we ran the Registration/Hospitality desk from 9:00am-7:30pm. This required checking in guests through an online registration data base, handing out gift bags that we had assembled prior to check-in, and offering any information regarding the agenda and on-site/surrounding area questions. During the following days of the conference, three of us spent the days running the Hospitality desk. Some tasks included continuing to register guests, remake nametags and handout misplaced agendas, pass out flyers about Panasonic Toughbook, and give out free Panasonic straw hats during breaks. This in house group was here to learn more about the product, Panasonic Toughbook, as well as have a good time in the destination of Scottsdale. There was two onsite parties during the evenings which consisted of food and beverages, poker games and free giveaways. One night they leisured offsite to a Paradise Valley mansion. By working the Registration/Hospitality Desk for Panasonic, I got to see how a 4 day conference was executed while on-site. Working with both SWCP and Event Service Providers was a great way to network and see both sides of how the DMC and the event planning company work with the clients as well as the on-site venue (JW Marriott Camelback Inn).